Job Description

Position Summary

Under the direction of the Accounting Manager, this position ensures that all vendor invoices are entered into Ceres accurately, all supporting documentation is provided, procurement policies are followed, and vendors are paid timely.

Essential Functions

• Ensure proper revenue recognition in accordance with GAAP
• Record journal entries for daily revenue transactions
• Deposit daily cash donations through desktop deposit
• Ensure timely processing of daily donations including daily reporting to the development department
• Work closely with Data Entry Coordinator to ensure daily donations are processed timely
• Collaborate with the development team to ensure donations are processed timely and accurately
• Reconcile merchant services reports with bank deposits daily and identify, research, and resolve any outstanding variances
• Manage accounts receivable by ensuring tenant invoices are prepared monthly and payments are collected timely
• Process credit memos as necessary and apply to agency accounts
• Coordinate delivery of monthly agency statements
• Monitor accounts receivable aging and contact agencies with past due invoices
• Analyze accounts receivable on an annual basis to determine any uncollectible balances
• Ensure that policies and procedures are adhered to for donation processing and make policy and procedure recommendations as donation entry requirements change
• Coordinate and ensure all revenue support is available for the annual financial and single audits
• Execute special projects as assigned and be prepared to assist other team members as needed
• Seasonally and as needed, assist with the following:

o Record agency, misc. and grant payments in ERP system
o Import donation files from multiple sources into donor database (Raiser’s Edge)
o Manually record ACH, stock donations, gifts in kind, and employee payroll donations into donor database
o Schedule and maintain automatic monthly donor giving
o Utilize various research tools to ensure donor database integrity and data quality
o Process manual credit card transactions

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all internal/external customers of St. Mary’s Food Bank with an excellent service experience.

Scope and Complexity

May interact with all levels of leadership, employees, agency representatives, community neighbors, volunteers, external vendors, and clients.

Physical Demands/Environment Factors

• Ability to focus on detailed financial data for extended periods.
• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• Standard business hours, with additional hours required during month-end or audit periods.
• Work is performed primarily in an office setting within a shared workspace environment.
• Minimum Qualifications (Examples listed)
• Bachelor’s degree in finance or accounting preferred
• 0-2 years of experience in accounting field
• Working Knowledge of the following (not required but preferred):
  • Raiser’s Edge (RE)
  • Microsoft Navision (Accounting Software)
  • NetSuite
• Prior experience with account reconciliations preferred
• Must maintain the highest standard of accuracy and confidentiality
• Ability to take initiative and work independently to establish and manage work priorities, activities and timelines to achieve results
• Detail oriented and able to balance multiple projects

Skills and Abilities

• Be a Team Player with a positive, approachable and friendly attitude.
• Demonstrate excellent customer service and communication skills
• Exhibits sound judgment and swift decision-making skills
• Exhibit strong attention to detail
• Moderate Ability to use Microsoft Products (Outlook, Excel, Word, Teams, etc.)
• Can work independently with minimal supervision.
• Ability to think creatively and come up with solutions.
• Strong work ethic, ability to learn quickly and adapt to change

Preferred Qualifications

• Experience with DocuWare or Document Management Software.

What we offer:

Pay range is $23-25/hr.

• Competitive Compensation Package:
  • Competitive Pay, including:
    • 401(k) Retirement Savings Plan with a generous employer match
    • Employee Referral Bonus Program
    • Tuition Assistance
• Comprehensive Benefits:
  • Medical and Insurance Coverage
    • An employee-only medical plan at no cost to you
    • 4 low-cost employee-only, spouse and/or family member medical plans
    • Vision and Dental coverage
    • Health Savings Account generously funded by the employer and Flexible Spending Account options
    • Short- and Long-Term Disability, Life and Accidental Death & Accident Insurance at no cost to you.
    • Employee Assistance and Wellness Programs
    • Optional Pet Insurance and Legal Shield Identity Theft offering
  • Time Off
    • 15 PTO days, accrued bi-weekly, that increases with length of service
    • 40 hours of Personal/Sick time
    • 8 Company Paid Holidays

Qualified candidates are invited to submit their resume and salary requirements to: https://www.stmarysfoodbank.org/careers/

St. Mary’s Food Bank is an equal opportunity employer. We evaluate qualified applicants without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, gender identity or other protected status under all applicable laws, regulations, and ordinances.

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